Record keeping

Record keeping

Third parties must keep all records relating to an election campaign for 5 years after the day  the record is made.  Third parties are subject to audit procedures and compliance activities conducted by the ECQ. There are substantial penalties for not complying with record keeping responsibilities and obligations.

Good record keeping supports full and accurate disclosure. Third parties and their agents should:

• record receipt of gifts and loans as soon as practical so they are not overlooked or forgotten
• save any paper records electronically to ensure they are not destroyed
• keep comprehensive records orderly for easy and quick retrieval
• regularly back-up electronic records
• ensure record keeping is up to date.

Links to further information:

• Fact sheet 8 - Record keeping requirements